The hesitation is real—but so is the opportunity
Event teams know that technology can streamline processes, improve lead capture, and boost post-event engagement. Yet, many hesitate to switch from outdated methods or tools that aren’t fully delivering results. Why? Because change feels risky. But what if the real risk is sticking with inefficiency?
Let’s break down the 7 most common fears that hold event teams back—and why they shouldn’t stop you from making the leap to smarter event tech.
1️⃣ “What if my team doesn’t adopt it?”
No one wants to invest in a tool that goes unused. But the best solutions are designed for ease—not complexity. If your team can scan a badge, they can use momencio. The learning curve is nearly nonexistent, and automation removes the burden of manual tasks.
💡 Tip: Adoption isn’t about forcing change; it’s about proving value. Show your team how a better tool makes their job easier, not harder.
2️⃣ “How does this fit into our existing tech stack?”
Integration concerns are valid—but the right tool should work with your existing systems, not against them. momencio seamlessly connects with CRMs like Salesforce, HubSpot, and Marketo, ensuring smooth data flow without IT headaches.
💡 Tip: Ask potential vendors about plug-and-play integrations and how they support your current workflows.
3️⃣ “We’re already using another tool.”
Comfort zones are easy, but is your current tool actually delivering results? If lead follow-up is slow, if insights are lacking, or if sales isn’t getting real-time engagement data, it’s time to reconsider.
💡 Tip: Test momencio alongside your current system at one event and compare results. Seeing the difference first-hand makes switching an easy decision.
4️⃣ “We don’t have time to learn something new.”
When event timelines are tight, adding a new tool might seem like extra work. But what if it actually saved time? With quick onboarding, plug-and-play setup, and automation that eliminates busywork, momencio is built for teams who don’t have time to waste.
💡 Tip: The best time to adopt better tech is before inefficiencies cost you another event’s worth of lost leads.
5️⃣ “Will this really improve our event ROI?”
ROI uncertainty is a major roadblock. But if your current system isn’t giving you clear, measurable data on lead engagement, conversions, and pipeline impact, you’re already losing ROI.
💡 Tip: With real-time engagement tracking and automated follow-ups, momencio helps teams track, nurture, and convert leads—without the guesswork.
6️⃣ “What if our sales team won’t follow up?”
Even the best-captured leads mean nothing if sales doesn’t act. That’s why momencio’s automated follow-ups and lead scoring ensure that hot leads never go cold. The system helps prioritize the most engaged prospects, so sales teams don’t waste time chasing bad leads.
💡 Tip: A system that supports both marketing and sales alignment is key to ensuring follow-ups happen when they matter most.
7️⃣ “What if leadership isn’t convinced?”
Executives want proof before approving new tools. The best way to make your case? Show them the numbers. Demonstrate how momencio increases efficiency, improves sales follow-up rates, and delivers measurable ROI.
💡 Tip: Download our full “13 questions you might get about switching to momencio—And how to answer them” guide to help make the case internally.
5 common mistakes to avoid when sticking with outdated processes
1️⃣ Relying on manual data entry: Leads slip through the cracks, errors increase, and follow-ups take longer than necessary.
2️⃣ Delaying follow-ups: A cold lead is a lost lead. Without automation, sales teams waste time sorting through contacts instead of engaging them immediately.
3️⃣ Using disconnected systems: When event data doesn’t sync with your CRM, marketing and sales alignment suffers, making it harder to track lead progression.
4️⃣ Ignoring engagement insights: Not knowing which leads are actively interested results in missed opportunities and wasted outreach efforts.
5️⃣ Waiting too long to upgrade: The longer you delay, the more revenue and leads are lost. The best time to optimize your event process is before inefficiencies pile up.
💡 Tip: Addressing these mistakes early ensures that every event delivers maximum impact with minimal effort.
4-step checklist for evaluating and adopting new event tech
✅ Step 1: Identify your event tech gaps
- List inefficiencies in your current lead capture and follow-up process.
- Gather feedback from your event and sales teams on pain points.
✅ Step 2: Research & compare solutions
- Look for event tech that integrates seamlessly with your CRM and marketing stack.
- Prioritize tools that offer automation, engagement tracking, and easy adoption.
✅ Step 3: Run a test event
- Implement the new tool at a smaller event or alongside your current system.
- Measure improvements in lead capture, response time, and sales follow-ups.
✅ Step 4: Get buy-in & scale up
- Present your test results to leadership with clear ROI data.
- Train teams using quick-start guides and vendor support.
- Roll out the new system across all events for seamless lead management.
💡 Tip: A structured approach to evaluating and adopting tech ensures a smooth transition with minimal disruption.
The real risk? Sticking with the status quo.
Every event presents an opportunity to capture high-value leads, engage with prospects, and drive revenue. Sticking with outdated, inefficient processes means missing out—again and again.
Why wait? Try momencio risk-free and see how frictionless, intuitive event lead management changes the game.
📩 Download the full guide now and make the switch with confidence!
